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Office Supply RFP Q & A dated 4-10-13

Questions/Answers pertaining to Office Supplies RFP dated 4-10-13

 

1.  Question:  Current annual volume?

     Answer:  The current annual volume for Office Supplies is

     approximately $72,000.

2.  Question:  Current average order size?

     Answer:   The current average order size for Office Supplies is

     approximately $90.

3.  Question:  Current usage for products in the market basket?  

     Answer:   Below indicates an annual item usage for the last twelve

     month period (4/1/12-4/1/13) for Office Supplies purchased.  Please  

     note this market basket simply represents a random selection of

     products, used by the Manchester School District in any given school

     year.   Its purpose is only to help illustrate examples of supplier bid

     response flat rate discounts offered.  It is important to note the items in

     this list will not be used as the sole basis of the award.

        Item:                                              Usage:

 

Paper Clips-Smooth                                                                   103

Paper Clips-Smooth                                                                    63

Bic Wite-out EZcorrect Correction Tape                                   13

Liquid Correction Fluid                                                               92

28# Brown Clasp Envelopes                                                      18

Manila File Folders-1/3 Cut Assorted                                      146

Hanging File Folders-1/5 Cut                                                       5

Avery Laser File Labels-30 Labels/Sheet                                   0

Avery Laser Address Labels-30 Labels/Sheet                          0

Desk Highlighters, Chisel Tip Flourescent Yellow                6

Perforated, White, Wide Ruled Writing Pads                            0

Perforated, Canary, Wide Ruled Writing Pads                          0

Perforated, White, Wide Ruled Writing Pads                            0

Perforated, Canary, Wide Ruled Writing Pads                         0

Standard Staples ¼” Leg, 25 page capacity, Full Strip         155

Register Tape-Adding Machine, Calculator tape                       0

Post-it Notes3 x 3 Unlined, 100 Sheets per pad                     3

Post-it Notes3 x 5 Unlined, 100 Sheets per pad                     0

Scotch Transparent Tape Refill Rolls (3/4" x 1296")                  1

PaperMate Stick pen, Med. Point, Blue and Black Ink               0

 4.  Question:  What percent of volume is spent on the products in the  

     market basket?

     Answer:  The market basket is a random selection of items

     representative of the standard flat rate of discount offered.  The list

     represents approximately 2% of the overall Office Supplies purchased

     over the last twelve months.  As mentioned above, this market basket

     simply represents a random selection of products, used by the

     Manchester School District in any given school year.  Again it is

     important to note, its purpose is only to help illustrate examples of

     supplier bid response flat rate discounts offered.  The items in this list

     will not be used as the sole basis of the award.

5.  Question:  Current margin floor on the catalog discount structure?

     Answer:   The Manchester School District will not accept any RFP that 

     includes margin floors.

6.  Question:  Will there be margin floor requirements for the pending

     RFP?

     Answer:    The Manchester School District does not allow for a margin

     floor.

 7.  Question:  If each vendor is able to use their own catalog how will the

     Manchester School District be able to accurately compare each offer?

      Answer:  The Manchester School District will use the results of the “20

     Most Frequently Ordered Office Supplies List” in combination with the

     flat rate of discount offered by the bidding vendor.  We will also review

     all bidders’ catalogue pricing after application of the flat rate of discount

     offered on randomly selected items used in the school district.  We

     reserve the right to price match both brand and company brand (if

     available) products available.  The pricing comparison will be brand

     product vs. brand product or company brand product vs. company brand

     product so as to keep the comparison as fair as possible to all bidders.

 

 

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