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Questions & Answers dated 05/07/20 pertaining to the Paper and Non Food Supplies RFP

Q.) Due to the current events that we are in is it possible to get a little more time regarding the due date?

A.) We need to stay with the established response dates for us to meet the necessary timelines for vetting bid results, preparing Finance Committee meeting and Board of School Committee meeting agendas.

Q.) Are locations equipped with a loading dock and forklift?

A.) No, our delivery locations do not have loading docks or forklifts. We cannot accommodate pallet delivery and we do not have a central warehouse.

Q.) Could you please provide the bid product list in excel format to allow for easier input of prices?

A.) In order to prevent any deletions or alterations to the documents in our RFP packets, we do not provide the bid product sheets other than pdf format.

Q.) Could you please provide the RFP documents in Word format to allow for easier input of information?

A.) In order to prevent any deletions or alterations to the documents in our RFP packets, we do not provide the documents other than pdf format.

Q. Is the paper supply bid bottom line low or line item?

A.) The paper supply bid is a line item award bid. 

Q.) Could you please provide last year’s bid award tabulations?

A.) Several items were not awarded as indicated, eliminated, or vendor was changed throughout the course of school year. Bid results can be viewed by following this link

Q.) Due to social distancing can we waive the requirement for notary on the bid?

A.) We recognize that many people are working remotely at this time and cannot get officially notarized copies of documents in a timely manner. We will accept unnotarized bid copies. If your company’s bid is selected, we will require an officially notarized copy before we can initiate an agreement with your company.

Q.) Who was awarded the trash liner bid for 2020?

A.) Trash liner bid was not awarded initially. Liners were purchased throughout the year from WB Mason.

 

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